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School inventory program
Manual inventory taking is a complicated and multi-step process. It requires planning well in advance and the involvement of the entire staff. Despite their efforts, school inventories are usually very time-consuming and generate many mistakes due to human error. Due to the large number of fixed assets and teaching aids, counting them without using an intuitive inventory program is tedious and often inefficient.
Failure to conduct an inventory or conducting and accounting for it in a manner that does not comply with the legal norms of the Accounting Act constitutes a violation of public finance discipline in accordance with Article 18(1) of the Law of December 17, 2004 on Responsibility for Violation of Public Finance Discipline (Journal of Laws of 2018, item 1458) and carries unpleasant consequences.
Prepare for the 2025/26 Inventory Count!
Avoid the last-minute rush. Guarantee error-free results, reduce workload, and get the public sector-ready software now.See How It WorksWe have a solution for that! HDF Inventory 6 is a very easy-to-use fixed asset inventory program that is fully compliant with current legal standards. Helpful in carrying out the inventory of fixed assets in schools are automatic identification devices, such as a mobile terminal with a built-in barcode scanner and an installed HDF InvMobile application and a barcode label printer. You can easily place foil labels with an asset code on a fixed asset, such as furniture, electronic devices or means of transportation.
With our inventory software, it only takes a few clicks and your physical inventory will be ready. In addition, you will automatically generate reports on fixed assets and gain confidence that they have been drawn up without errors. HDF Inwentaryzacja 6 is a program written entirely in Polish and fully adapted to Polish legal standards. Thanks to its intuitive operation you will avoid additional costs associated with time-consuming employee training. After the implementation performed by our specialists at your facility, you can immediately start working with the program.
Recording of fixed assets with HDF Inventory 7 program includes register of fixed, intangible and legal assets and creation of documentation of company's fixed assets (PT, LT, OT documents). Our inventory program also includes detailed inventory and accounting statements, as well as exports to financial and accounting programs (xls. csv files).
The flexible formula of the fixed asset inventory program also allows you to tailor it to the individual needs of your facility. It can be enriched with additional modules and functions, which will be created specifically for your order and conform to your requirements. These features will make your inventory and depreciation process fully complete, automated, quick to carry out and, most importantly, error-free. Want to learn more about school inventory with HDF Inventory 7 software? Visit our website: https://www.hdf.com.pl/ewidencja-srodkow-trwalych or contact our sales department.
The last day of each fiscal year involves the obligation to conduct an inventory of fixed assets in all educational institutions. This is stipulated in Article 4 paragraph 3 item 3 of the Accounting Act of September 29, 1994 (Journal of Laws of 2018, item 395). This process is extremely important, as a properly conducted inventory allows to harmonize the data resulting from the accounting books, with the actual state of fixed assets located in the school.
