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WMS System Based on 20 Years of Know-How
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4.6
WMS System for Logistics
and Industry
Boost your warehouse efficiency. Our WMS System is key
to optimizing warehouse processes, minimizing errors,
and gaining full, real-time control over your inventory.
1. A little bit of theory
What is a WMS system?
A WMS (Warehouse Management System) is software designed to manage the flow of goods within a warehouse. It monitors every event from goods receipt to dispatch, shortening order fulfillment times and minimizing the risk of errors. This gives your company greater control over logistics and enhances the quality of customer service.
How does a WMS system work?
A WMS system automates and coordinates every stage of warehouse operations: receiving, storage, order picking, and shipping. The system operates in real-time, so all operations are immediately visible to employees, managers, and external systems. This ensures process transparency and enables faster business decisions.
This is a multilingual online warehouse system that operates in a web browser. This allows you to control your warehouse from anywhere in the world, as long as you have access to a computer or any mobile device. HDF WMS integrates with ERP systems, scanners, data collectors, and barcode printers. This supports the daily work of operators and minimizes the risk of errors. With our system, you no longer have to worry about installing drivers, tedious updates, or complex setups. We ensure backward compatibility for data collectors and printers. You can use your trusted, existing automatic identification devices with Android, iOS, Windows, or Linux to work with our system.
One of the biggest advantages of HDF WMS is its full integration with other business systems. Our solution seamlessly exchanges data with popular ERP systems (SAP, Oracle, Microsoft Dynamics, Comarch ERP). We use REST API, GraphQL, and direct database links, ensuring a fast, secure, and reliable flow of information. This allows all departments within your company from logistics to sales and accounting, to work with the same, always-current data. HDF WMS also connects with courier company systems (DHL, UPS, DPD, InPost), enabling the automatic generation of shipping labels, parcel tracking, and returns management, which significantly shortens order handling times.
The HDF WMS system automates warehouse operations, increasing their efficiency through key modules. It minimizes production downtime by automatically notifying about shortages via SMS/E-mail and generating KANBAN orders and supplier purchase orders. It eliminates errors and accelerates order picking by scanning and verifying the compliance of every barcode with the order before shipment. The system intelligently supports inventory rotation, automatically suggesting the retrieval of products with the shortest expiration date (FIFO), which is crucial in regulated industries. It also allows for the real-time generation of logistics labels (compliant with GS1 standards) on popular printers. Thanks to cooperation with barcode data collectors, you can quickly execute all key warehouse operations (Goods Receipt, Goods Issue, inventory). Additionally, the system's multilingual capability ensures effective work for operators from various countries and 3PL entities.
Dedicated WMS System for the Warehouse – Discover its Advantages
You are just one step away from implementing warehouse logistics based on barcodes! Check what you gain with our WMS program for warehouse management.
01Work Optimization
The WMS system guarantees work optimization and precise item location. Comprehensive warehouse management is achieved by issuing effective commands and tasks to employees, which ultimately leads to an increase in overall operational efficiency. Crucially, every product is assigned a correct, permanent location, minimizing the risk of picking the wrong item, while the route-finding module automatically shortens order fulfillment time by suggesting the fastest retrieval path.
02Automation
A key advantage is automation, which is integrated with rigorous quality control and order picking. The system ensures process acceleration from goods registration through picking to final issue, guaranteeing the fast delivery of the article to the customer. The picking function involves scanning and verifying the item's compliance with the order list, which is further validated by the quality control module before final shipment. This meticulous process provides the client with the assurance that the goods are accurate and error-free.
03Full mobility and industrial device support
HDF WMS stands out due to full mobility and support for industrial devices. The online operation mode allows for warehouse management and monitoring from any location worldwide using any internet-connected device. The system is fully compatible with barcode terminals (data collectors) and industrial tablets, significantly increasing operator comfort and task accuracy, including specialized support for forklift operators (e.g., displaying retrieval locations). This mobility and precision greatly streamlines internal logistics and eliminates errors.
04Flow control (Traceability)
The system significantly facilitates inventory taking and ensures comprehensive flow control (Traceability). Due to continuous inventory status updates, stocktaking becomes faster, simpler, and more reliable than traditional methods. The Traceability function enables precise tracking of every item's movement history, which is essential for handling complaints and product quality verification. Additionally, the system supports expiration date control, automatically suggesting that products with the shortest shelf life be picked first (FIFO).
Benefits of implementing HDF WMS
Implementing HDF WMS is an investment that translates into measurable savings and improved quality of warehouse processes:
- Higher operational efficiency: Automation of receiving, picking, and shipping processes shortens order fulfillment times.
- Cost and loss reduction: Fewer errors, better utilization of warehouse space, and inventory stock control.
- Better customer service: Faster and more accurate fulfillment of warehouse orders increases customer satisfaction.
- Full warehouse control: Real-time monitoring of stock levels, goods movements, and order fulfillment allows managers to make business decisions based on real data.
- System scalability: HDF WMS grows with your company. We can adapt each module to the needs of logistics warehouses, 3PL operators, and production.
Technology and implementation
HDF WMS was designed with ease of implementation and cloud operation in mind:
- Online accessibility: The system works in Chrome, Firefox, and Edge browsers, and its operation does not require specialized hardware, operating systems, or software.
- Cloud or on-premises implementation: The system can be installed on the client's servers or in the cloud of global operators (Google Cloud, AWS, Microsoft Azure).
- Technical support: HDF Software will handle the entire installation, configuration, and provide ongoing support for the system's operation.
- Data security: All operations are encrypted, and access to data is controlled by user permissions, ensuring full protection of sensitive information.
Cost of the WMS system
HDF WMS offers flexible licensing models tailored to the needs of various companies:
- Perpetual license: A one-time purchase with full control over the system and the ability to further develop additional functions based on your own needs.
- Subscription (SaaS): A monthly or annual payment, ensuring quick implementation and no IT infrastructure maintenance costs.
The basic version of the system supports up to 100 concurrent users. We also offer an option for an unlimited number of workstations, designed for large warehouses and 3PL operators. Implementation costs are determined individually, depending on the scope of integration and the client's requirements.
Why HDF WMS?
HDF WMS is not just warehouse software; it is a comprehensive solution that supports company growth:
- Modular design: Allows for adapting the system's functions to the individual needs of a warehouse or 3PL operator.
- Seamless integration: Smooth collaboration with ERP, printers using ZPL II (Zebra Programming Language), data collectors, and courier company systems.
- Professional support: Free selection of devices and assistance with their configuration, along with technical support at every stage of system implementation and use.
- Security and reliability: The system monitors all warehouse operations, ensuring the secure storage of all data.
Get in touch
Have questions about this product or want a custom offer? Please fill out the form or contact us directly! We are ready to answer your questions and create a solution that fits your requirements.
+48 71 71 65 301
+48 500 297 114
Most frequently asked questions
How long does it take to implement HDF WMS in a warehouse?
The implementation time depends on the size of the warehouse and the degree of integration with ERP and other warehouse systems. In small warehouses, the process can take a few weeks, while in large logistics centers, it may take several months. The implementation includes system configuration, employee training, and functional testing.
Do you need specialized equipment to work with HDF WMS?
No. The system works in a web browser, but for full efficiency, we recommend using barcode scanners, label printers, and data collectors. This allows operators to verify goods in real-time without paper documentation.
How does goods tracking work in HDF WMS?
The system allows for full, real-time tracking of batch numbers, series numbers, and serial numbers. Operators can quickly check a product's location, picking status, and movement history, which improves warehouse control and security.
How does HDF WMS integrate with ERP and courier systems?
The system seamlessly exchanges data with ERPs (SAP, Oracle, Microsoft Dynamics, Comarch ERP) and courier companies (DHL, UPS, DPD, InPost). This integration enables automatic generation of warehouse documents, stock synchronization, and parcel monitoring, which speeds up logistics processes and minimizes errors.
How to choose a WMS system?
1 Remember that any IT solution should be selected for your individual needs, the size of your business, number of employees, area of operation and other important factors that may influence your choice. A high-bay warehouse will have different requirements, while a smaller e-commerce store will have different requirements.
2.Once you have determined your needs, it's time to determine the features you would like to see in your WMS. It's a good idea to choose software that can be expanded with additional modules, as your requirements may change. HDF WMS is a great example of a system that you can boldly enhance with additional features personalized for your business.
Third and most important: choose a provider you can trust. What this means. When choosing a company that provides systems and software, pay attention to its experience - read about sample implementations and the range of systems available. HDF Software, as a company with more than 20 years of experience, focuses on trust, comprehensive customer service, accuracy of system execution and readiness to correct any error. You can count on a thorough analysis of your enterprise and tailoring the system to your requirements. You are informed about everything, at every stage of system design and implementation, and after installation, we offer thorough training in the use of the dedicated HDF WMS system.
2.Once you have determined your needs, it's time to determine the features you would like to see in your WMS. It's a good idea to choose software that can be expanded with additional modules, as your requirements may change. HDF WMS is a great example of a system that you can boldly enhance with additional features personalized for your business.
Third and most important: choose a provider you can trust. What this means. When choosing a company that provides systems and software, pay attention to its experience - read about sample implementations and the range of systems available. HDF Software, as a company with more than 20 years of experience, focuses on trust, comprehensive customer service, accuracy of system execution and readiness to correct any error. You can count on a thorough analysis of your enterprise and tailoring the system to your requirements. You are informed about everything, at every stage of system design and implementation, and after installation, we offer thorough training in the use of the dedicated HDF WMS system.
What industries is HDF WMS best for?
The system is versatile and ideal for: logistics operators and 3PL warehouses, distribution warehouses, manufacturing companies, and the food, pharmaceutical, and industrial sectors. HDF WMS supports both complex warehouse operations and daily logistics processes, ensuring full control and work optimization.
What is REST API
A programming interface that uses the HTTP protocol for communication between different applications to exchange data. It operates on a client-server, stateless basis, using standard HTTP methods (GET, POST, PUT, DELETE) to interact with these resources.
What is GraphQL?
That's a very efficient and flexible data query system developed by Facebook. It allows web applications to precisely specify the data they need, receiving it all at once instead of through multiple calls, as is the case with REST API.